This Privacy Policy applies to the Apiir websites and related subdomains, mobile applications, and media (our “website”) managed by Apiir AS. (“Apiir”, “we”, or “us”), and the movement analysis software that enables independent health clinics, training centers, universities, sports clubs, retail shops, bicycle shops, research institutions (“Companies”) or individual physiotherapists, personal trainers, salesman, or other practicing health professionals (“Users”) to deliver movement guidance to their end-users (“Clients”). This agreement governs Companies, Users and Clients. When we refer to “You”, we mean both Companies, Users and Clients or just Companies, just Users or just Clients (don’t worry, we’ll make it clear who we’re talking to, but when in doubt, we’re talking to you). Our website, online solution and related services are hereinafter collectively referred to as our “Software”.
We respect Your privacy and are committed to maintaining and using any information we collect through Your use of our Services responsibly and in accordance with General Data Protection Regulation (GDPR).
When signing up as a User for the Software directly and not through an invitation from a Company, Apiir will act as a data controller. We process Your data in accordance with this agreement.
If You log into the Software through the enrollment or invitation from a Company, Apiir has the role of data processor storing and processing Your data on behalf of the Company providing their services through the Software. The Company has the role of data controller, meaning that we process Your data on instruction from the Company and in accordance with GDPR. Note that the instructions from Your Company might in some cases deviate from the processing described in this document. If You have any questions regarding processing, please contact the relevant Company.
We may collect and process information that could be directly or indirectly associated with You (“Personal Information”, ”Personal Data” ). Our primary purpose in collecting Person Information is to provide You with a safe, smooth, efficient, and customized experience. Depending on the manner in which You use our Software, we collect information about You that we deem necessary for providing services and features that optimize, secure, and ease Your user experience.
You are, at any time and free of charge, entitled to receive a copy of the personal data that we hold about You and information about the processing thereof. Please note that Apiir needs to be able to determine Your identity in order to be able to respond to Your request. You have the right to have Your personal data deleted on request, as soon as possible, and no later than 180 days after Your request. Please note that Apiir is not obliged to delete the personal data if Apiir can show that the processing is necessary, for example, for the establishment, exercise, or defense of a legal claim. If You provide Your email address to Apiir, You will always have the opportunity to opt out of receiving email notifications through the unsubscribe link in the email communications or by logging into and changing the preferences for Your user account.
The Personal Information may be disclosed: To our third-party service providers who provide services such as website hosting, data analysis, information technology and related infrastructure provision, customer service, email delivery, auditing and other services.
We will save Your personal data until You erase or delete Your account or otherwise exercise Your right to erase Your personal data. If You delete Your account or otherwise exercise Your right to erase Your personal data we will delete the data as soon as possible, and it will be deleted within 180 days.
The Software analyzes videos of human in motion, and such data material is considered as a special category of data. Collection and processing is based on Art 9 (2) (a) GDPR explicit consent.
Why we collect and process special categories of personal data, and why we want to store it
The software includes the functionality of uploading or recording, and analyzing videos of a user's exercise sessions to provide insight into physical motor skills. However, this feature will only be enabled after getting explicit consent from the user immediately before an exercise session by means of a dedicated screen (Art. 6 (1) lit. a) and Art. 9 (2) lit. a)).
The video recordings will be processed to improve the functionality of the Software. In particular, the following processing steps will occur:
Only the video files selected and uploaded, or recorded, will be analyzed. Prior to uploading or recording, and analyzing, You must consent that You have read, accepted and understood this Privacy Policy and Terms of using the Software.
If You decide to upload videos, please ensure that 1) No other persons than those who have consented to this agreement are visible in the camera frame, and 2) No person under the age of 18 is visible in the video.
We will save, but never share, the videos of humans in motion with any third-parties. The only data that is shared with third-parties is mentioned in “How Personal Information May Be Disclosed”.
The information You provide when setting up Your account in the app may include Your name, user name, email address, gender, country of residence, telephone number, payment data and details of Your condition. When You register for an account with us, You also have a unique password with which You can access Your account.
We may review and update this Privacy Policy from time to time in our sole discretion. As such, Your continued use of the Software after receipt of notification of changes to this Privacy Policy is deemed to be acceptance of those changes. The notification will be provided in reasonable time before changes apply.